Attendance 101 for Parents
Keep a copy of the school calendar for A and B days
Keep a copy of your child’s schedule
ATTENDANCE OFFICE CONTACTS:
English – ext. 5205
Spanish – ext. 5206
Please leave the student’s name and ID number, your name and phone number, the date and reason for absence.
EMAIL OR TEXT TO:
A - Unexcused Absence
UPB - Personal business cleared by parent
V - School activity
F - Field trip/Sporting event
X - Ill or doctor’s appointment
O - Truancy
M - Medical tardy
E - Excused (Funeral or court)
T - Tardy
Parents have 48 hours to clear absences. If a parent calls after the 48 hours the absence will be marked as UPB. If an absence is left un-cleared, it becomes a truancy after 48 hours.
ABSENCES REFLECT STUDENT SITUATION NOT FAMILY:
Example: if a family member is in the hospital, the absence is marked as UPB and we make a note in student’s attendance so that the teachers are aware of the situation.
Liberty High School
CALL IN PROCEDURES:
To get your child out of school for an appointment, personal business, or illness, please call the school the night before or by 7:30 am, so that the town pass is sent to your child in a timely manner. On 3 day weekends, holidays, before a dance, or finals, please keep in mind that our call volume is high. We know emergencies occur but do your best to keep your students in class for the duration of the school day.
REGULAR TOWN PASSES:
If a student leaves campus without a town pass or is already off campus when the town pass is called in the student will be marked as TRUANT. Students must check out with attendance or have a town pass in hand when leaving campus.
When requesting your student from PE please be advised that it will take longer for your child to be excused from class, as the class has to be located, and the student has to gain access to the locker room to change and to retrieve personal items.
TOWN PASSES DURING FINALS:
Parents should call the night before or early in the morning. Students will need to pick up town passes before school (for the time during the first final) or during the 15 minute break between classes (for the time during the first final). Students should check out with attendance if they have not received a town pass. Town passes are NOT delivered to classrooms during final exams.
SIGN IN - LATE ARRIVAL:
When students come on campus LATE at any time of the day they need to sign in at the attendance office. If the student was at the doctor or court appointments they should bring an official doctor’s or court note for excusal purposes.
SIGN IN - RETURNING TO CAMPUS:
If a student has left campus with a town pass and is returning to campus they need to bring the town pass and if applicable doctor’s note with them to the attendance office when checking back in. Students must check back in with attendance even if the return time is between classes or during lunch.
SIGN IN - DEN OFFICE:
When students visit their den office during class time, they need to sign in and out on the clipboard and include their name, ID number, and the reason for office visit (Counseling or Discipline). This helps ensure student attendance is accurate during each class period.
HEALTH ROOM/SICK BAY:
If your child isn’t feeling well, they can ask their teacher to go to the health room in the Attendance Office. Upon arrival, students must sign in on the health room clip board and include their name, ID number, time in, and reason for visit. The health clerk will call the parent or guardian and will sign the student out in attendance if a parent gives permission for the student to be picked up or go home. Students will be sent back to class if a parent is not available or does not grant permission to be picked up.
Please make sure to contact the office with any changes to phone numbers or emergency contacts. The persons listed will be contacted during an emergency if a parent or guardian cannot be reached. Emergency contacts may not pick a student up from school unless the parent has given permission. Rev 20170801